Labour Affairs Officer

ICFO is a leading research center in the field of photonics, dedicated to advancing the science and technology of light and its applications. Located in the Mediterranean Technology Park in the metropolitan area of Barcelona, ICFO is at the forefront of groundbreaking research and innovation in areas such as quantum technologies, biophotonics, clean tech, and photonic integrated circuits. ICFO employs 500 people, including researchers, PhD students and staff personnel. In its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide. Our mission is to contribute to scientific knowledge, foster technology transfer, educate of graduate students and postdoctoral researchers, and promote the responsible engagement of science in society.

POSITION OVERVIEW

ICFO is seeking an experienced and highly motivated Labour Affairs Officer to join our team and play a key role in ensuring the effective management of labour affairs handlings. This includes all the labour handlings of the contractual lifecycle, residential permits and leaves as well as tasks of implementation of applicable policies and procedures. The successful candidate will join the existing Labour Affairs team and work in coordination with the team distributing tasks according to the needs.

KEY RESPONSIBILITIES

As a Labour Affairs Officer, your key responsibilities will include (but are not limited to):

• Following up available budget for personnel costs, synch with project funding unit to get the necessary information and provide the relevant information to ICFO Group Leaders.
  
• Managing the labour handlings in the whole contractual lifecycle: offers, new contracts, social security, contract amendments, contract finalization and payroll, in sync with the external labour office and providing the relevant information to ICFOnians.
  
• Managing the handlings for residential permits preparing the relevant documents and providing information and assistance to ICFOnians on this area.
  
• Managing the corresponding handlings for the different leaves, permits and holidays tracking.
  
• Managing the corresponding fiscal handlings for non-residents.
  
• Calculate and keep updated the contract costs for the different types of contracts and ICFO positions in line with ICFO salary policy.
  
• Ensure correct filing of the corresponding documents and information.
  
• Keeping up to date the personnel data base.
  
• Keep improving the data management of personnel data base implementing automatized tools to be able to extract and analyze the data efficiently.
  
• Keep track of applicable policies and define detailed work-flows and procedures for the implementation of applicable policies in the labour-related area.
  
• Prepare labour information and documents as required for audit purposes.
  
• Prepare certificates for ICFOnians.
  
• Other related tasks in the area.
  

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https://jobs.icfo.eu/?detail=986